Whether as an association or cooperative: Bringing all relevant people to a table for a plenum is often complex and must be well prepared. This includes a well-prepared agenda for the meeting. Clubs and cooperatives in particular, as the most important pillars of civil society, are also important spaces in which democratic processes are practiced and learned. Especially for meetings that involve joint decisions, the agenda should therefore be open to everyone. While it may seem at first glance that the participation of everyone in the creation of the agenda means much more work for the organisers, this is not the case in practice. Working out your agenda in advance with everyone saves you discussions on changing the agenda in plenary. In addition, a common agenda that is created in advance is more motivating for everyone.
With adhocracy+ you can create a common agenda online - it's transparent and everyone can participate from the comfort of their own home. Tip: For some meetings or plenaries it makes sense to set a fixed framework for agenda items (reports, organisational matters) and to determine the rest together. Even if you want to approach the method first, you can, for example, initially determine only one agenda item in a participatory way with all of them.
Here you will find a proposal for the process flow. Depending on the number of potential participants and the frequency of meetings, it makes sense to extend or shorten phases.
Participants can submit their own ideas and discuss the ideas of others.
The effort for you as initiator of the process is approx. 1-2 hours for setting up on adhocracy+ and approx. 2-3 hours/week for moderation, activation and summary of the contributions.
With a good example: the agenda of our midweek team meetings is determined in advance by everyone online and thus serves as an agenda for a stress-free process.